Microsoft Dynamics GP - Great Plains Project
 Maintain
tight control over strategic direction, support resources effectively, and ensure
that projects are completed on time and within budget.
Project Accounting connects project activities with company financials, provides
extensive reporting capabilities, and helps ensure accurate accounting and billing
processes throughout project life-cycles.
Increase Employee Productivity
Equip employees with easy access to key project information and templates that enable
them to perform routine project and budget tasks quickly.
Track Unlimited Contracts and Projects
Create contracts, budgets, and projects with as much or as little detail as you
need. Easily track project status and profitability, labour, equipment, materials,
and employee expenses.
Stay Informed About Budget Changes and Revenues
Track and control change orders by line item or by the original budget and use enhanced
reporting capabilities to display the exact information you need.
Manage Intrastat Statistics
Enter and maintain the Intrastat information you need when working with European
Union (EU) vendors and customers.
Work with Flexible Accounting Methods
Gain complete control over your General Ledger accounts while maintaining the detail
you require for project tracking and reporting.
Capture Project-Related Time and Expenses
Extend capabilities with PS Time and Expense. Create, approve, and track project-related
timesheets and expenses online or offline, while integrating that information into
project accounting.
Ensure Timely, Accurate Billing
Automate invoicing processes to meet project-specific needs by tailoring billing
options and customizing invoice formats.
Focus on: Comprehensive Tools for Project Management
Professional project managers can face an overwhelming task—controlling resources
and data amidst a flood of information. Project Accounting gives them the tools
they need to handle data effectively and manage their project resources confidently
and successfully, while helping ensure that budgets are met and projects are completed
according to schedule.
Project accounting capabilities include:
- Easy-to-use templates for contracts and budgets
- Detailed project tracking without relying on General Ledger account structure manipulation
- Project types and accounting methods that meet specific needs for revenue recognition
- Detailed, periodic budgeting
- Flexible cost categories
- Change order control
- Inventory and purchase management
- Utilization tracking for labour and equipment
- Accurate profitability, utilization, and realization analysis
Project Accounting Features List
- Project Management Support: Set up and track profitability, utilization, and realization
of projects with customized revenue recognition, account integration, and the project
or budget configuration that best fits your needs.
- Change Order Management: Create and track change orders at all levels of your budget
or project, down to the individual line items, or by looking back to the original
budget prior to changes.
- Efficient Billing Processes: Automate invoicing processes and ensure accuracy with
flexible billing options, including billing by cycle or by percentage complete on
a project.
- Flexible Invoicing: Fifty-five invoice formats can be customized based on customer
needs, including retainer, service, and project fees, as well as third-party or
multiple-customer billing.
- Integrated Financial Management: Deliver accurate, up-to-date information throughout
your financial management solution, with direct integration of receivables, payables,
inventory control, and other accounting functions.
- Purchase Management: Tailor purchase order and receiving system management with
multiple purchase order formats, project-specific optimization, and extensive user-defined
options.
- Project Inventory Management: Transfer inventory items to your project, with complete
control over what will be used and when it will be available for billing.
- Expense Tracking: Track billing expenses whose direct costs are recorded elsewhere,
such as equipment usage or copying services, so you know how much projects cost
in relation to their revenue.
- Reports: View, sort, and filter customizable reports and worksheets to see billings
to date, revenue per project, change orders, and other project-related information.
- Intrastat Support: Easily maintain information for Intrastat Trade Reports required
for items bought from or sold to EU vendors or customers.
- Flexible General Ledger Interface: Gain complete control over revenue tracking and
customize account distributions, sub accounts, and cost categories.
PS Time and Expense
An optional module for Project Accounting, PS Time and Expense helps increase efficiency
for project-related time and expense management. Timesheets and expense reports
can be created and approved over the Internet, or even offline using the Personal
Data Keeper (PDK) component.
Increase Efficiency and Productivity
Replace the task of entering time and expenses via standard spreadsheets or network
systems with easy-to-use templates and a browser-based environment.
Flexible Time and Expense Tracking
Give employees who travel the flexibility to enter project-related timesheets and
expenses over the Internet, or even offline using Personal Data Keeper (PDK).
Enter Data Just Once
Seamless integration with Project Accounting, Payables Management, and Payroll modules
enables easy sharing of project-related timesheets and expenses for project tracking,
vendor payment, payroll, and client invoicing.
PS Time and Expense Features List
- Online Timesheets: Enable home-based or travelling employees to enter their hours
online, allowing them to specify billing type, projects, and other documentation
in a security-enhanced environment.
- Online Expense Reports: Create and submit project-related expense reports, allocate
them to specific projects or cost centres, and tag them for customer invoicing.
- Online Manager Approval: Streamline time and expense approval by having managers
approve reports online and drill down for more detail as needed.
- Seamless Integration: Integration with your financial management solution means
a one-time entry of project-related time and expenses, ensuring accurate, complete
data the first time.
- Personal Data Keeper (PDK): Enable employees on the go to create timesheets and
expense reports offline and submit or approve them via the Internet.
Project Accounting components are sold separately and may not be available on all
versions of Microsoft Business Solutions–Great Plains®.
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